Meeting Minutes Generator
Paste the scribbles. Get minutes someone who missed it can use.
Minutes are not a transcript. The point is that someone who missed the meeting can read one page and know what was decided, what they owe, and by when. Most advice on how to write meeting minutes buries that under formatting rules and templates. This tool does the restructuring instead: paste whatever you scribbled — half sentences, names, arrows and all — pick the meeting type, and it comes back as attendees, decisions, action items with owners, and the questions still open. It only reorganises what you wrote, so if your notes never say who owns something, the output says so rather than guessing.
How to write meeting minutes people actually read
- Record decisions, not dialogue. Nobody needs to know that Tom disagreed for the first ten minutes; they need to know the team is going with option B and roughly why, in one line.
- Every action item needs a name and a date. “We should update the pricing page” is a wish — “Priya, pricing page copy, Friday” is a commitment somebody can reasonably be held to next week.
- Write down the questions you could not answer. Open items are the most useful part of any minutes and the first thing people forget to record, and they become the next meeting’s agenda for free.
- Send them within a day, while people still remember agreeing to things. Minutes that arrive a week later get skimmed by nobody and correct nothing that has already gone wrong in the meantime.
- Never quietly invent a decision to tidy up a messy meeting. If the room did not land it, write “no decision — revisit”, because the alternative is committing colleagues to something none of them agreed to.
Example output
Meeting type and your rough notes: Team sync · pricing — Priya says raise to 79, Tom worried re churn, agreed test on new signups only from Mon. Sam to pull churn numbers. still no answer on annual plans. onboarding email rewrite — Priya, next week?
MEETING Team sync · [date] · Attendees: Priya, Tom, Sam [others not recorded] DECISIONS · Test the $79 price on new signups only, starting Monday. Existing customers are unaffected for now; the concern raised was churn risk on the existing base. ACTION ITEMS · Sam — pull churn numbers to inform the pricing decision — [due date not recorded] · Priya — rewrite the onboarding email sequence — next week [exact date not recorded] OPEN QUESTIONS · Annual plans — no decision, revisit. Nothing in the notes resolves how annual pricing changes alongside the monthly test. NOTES · Tom raised churn on the existing base as the main objection to a broader rollout. (Example output — placeholders appear wherever the notes were silent, rather than a guess.)
Frequently asked questions
- What should be included in meeting minutes?
- Date, attendees, decisions, action items with an owner and a due date, and anything left unresolved. Discussion detail is optional and usually unhelpful — if a debate mattered, one line explaining why the decision went the way it did is worth more than three paragraphs reconstructing the argument.
- Are meeting minutes a formal record?
- For most team meetings they are simply a shared memory. For boards and incorporated entities, minutes are often part of the formal record and can be subject to rules about what must be captured and retained — if that is your situation, check your own jurisdiction and governing documents rather than relying on a general template.
- Should I just record the meeting instead?
- A recording proves what was said; minutes tell people what to do. They serve different purposes, and nobody rewatches an hour of video to find their action item. Record if your participants consent and you need the reference, but still send a one-page summary within a day.
- Why is this free — what's the catch?
- No catch and no signup. This tool is funded by EaseClaw, an AI agent that finds people publicly asking for what you sell and drafts your replies. If the free tool is useful, some people try the free trial. That's the whole business model.